Members Agreement - comparison table and proposed update

Members' Agreement - Under Review

Existing Members Agreement LETSlink Model Members'Agreement Proposed new Members'Agreement
The relevant text of the current Members Agreement of Bristol LETS has been put into the relevant part of the table for comparison purposes - see below. 1. ________ Local Exchange Trading Scheme, also called "________ LETS", "the LETS", or "the scheme" is a non-profit organization operating within the terms of its Constitution, which enables members to trade by means of a Community Currency called _____, referred to in this document as C-C. 1. Bristol Local Exchange Trading Scheme, also called "Bristol LETS", "BS LETS", or "the scheme" is a non-profit organization operating within the terms of its Constitution, which enables members to trade by means of a Community Currency called Ideals.

2. Aims: ______ LETS provides an information service through which members can exchange goods and services, and maintains a central account of those exchanges for the benefit of members and the community. 2. Aims: Bristol LETS provides an information service through which members can exchange goods and services, and maintains a central account of those exchanges for the benefit of members and the community.
  3. ________ LETS is affiliated to the regional organisation, eg LETSlink London, which runs a networking service for all local groups in the region and seeks to co-ordinate and facilitate sharing of good practice and trading between "branch" and "independent" LETS groups, who may also be members of LETSlink UK. By networking all local groups, the regional organisation aims to ensure that LETS trading is available centrally and in all areas, and also enables exchanges to be made across boroughs and special interest groups.

3. Bristol LETS is affiliated to the Southwest regional LETS network and the national organisation LETSlink UK which runs a networking service for all groups and seeks to co-ordinate and facilitate sharing of good practice and trading.

 

 

4. Administration: The work of running the LETS may be delegated to Administrators, who report to the Management Committee.

4. Administration: The work of running the LETS is delegated to the Core Group, also called Administrators, who liaise with local networkers and project coordinators.

  5. Membership of ________ LETS is open to all individuals regardless of class, gender, orientation, ethnicity, creed, religion, or ability, who agree to and follow the rules of the scheme, subject to any geographical or other criteria that have been published in advance about the scheme. However, the management committee may, at their discretion, deny membership to an applicant in exceptional circumstances. 5. Membership of Bristol LETS is open to all individuals within the catchment area of BS postcodes, regardless of class, gender, orientation, ethnicity, creed, religion, or ability, who agree to and follow the rules of the scheme. However, the core group may, at their discretion, deny membership to an applicant in exceptional circumstances.

Subscription: There is a fee to join the scheme (currently £6/£3 unwaged). These amounts may change in the future.

 

6. Subscriptions: Subscriptions may be deducted in C-C from members' accounts. Alternatively/ In addition, joining fees, an annual subscription or occasional contributions in Sterling may be invited by the scheme, and will be acknowledged by the deposit of an equivalent number of C-C into the member's account from the system account. 6. Subscriptions: Joining fees and occasional contributions in sterling may be invited and will be acknowledged by the deposit of an equivalent number of Ideals into the member's account from the system account.
Members agree that the following personal information will be held on the website, available to other members of the scheme: name, address, telephone number, e-mail address, offers and wants, trading balance. The first line of the address is available only to the Core Group;
7. Key Information is available to all members to facilitate networking and trading. Members agree to the LETS holding their details online and making such details available to other members as are relevant to the purpose of exchange. Members also agree to the directory of goods and services being visible online - anonymously - to the general public for publicity purposes and to members with their contact details, and will be able to update them online. The Administrators may edit, recategorise (or delete if deemed inappropriate) members' online information. They will advise members of substantive alterations, and will provide support to individuals who need help to access and update their accounts. 7. Key Information. Members agree to the LETS holding an online record of their date of birth, name, address, telephone number, e-mail address, offers and wants, trading balance. The first line of the address is available only to the Core Group. Members also agree to the directory of goods and services being visible online - anonymously - to the general public for publicity purposes. The Administrators may edit, recategorise (or delete if deemed inappropriate) members' online information. They will advise members of substantive alterations, and will provide support to individuals who need help to access and update information in their profiles.

Members agree to keep their own passwords secure and not to reveal other members' details to non-members;
to keep their personal information up to date;
to record their own transactions promptly.

 

The system enables any member to know the balance and turnover of other member's accounts, their previous trades and any feedback. The Core Group may from time to time publish the balances and turnovers of all accounts.

8. Data Management. Members undertake to keep their own passwords secure, not to publish personal details of members to others outside the system, to record their own transactions promptly, to keep their personal information and listings up to date, drawing any change in their contact details to the attention of the administrators, and not to publish in these listings information which would identify themselves or other members. Likewise, the administrators undertake to keep information secured and backed up and not to convey information on individuals to anyone outside the system.

It is the responsibility of any members who are trading on a professional basis to account to HM Customs & Revenue Service where appropriate.

8. Data Management. Members undertake to keep their own passwords secure, not to publish personal details of members to others outside the system, not to use contact details of members for any other purpose than trading within the scheme, to keep their personal information and listings up to date, drawing any change in their contact details to the attention of the administrators, and not to publish in these listings information which would identify themselves or other members, and to record their own transactions promptly. Likewise, the administrators undertake to keep information secured and backed up and not to convey information on individuals to anyone outside the system. It is the responsibility of any members who are trading on a professional basis to account to HM Customs & Revenue Service where appropriate.

Bristol LETS accepts no responsibility for the standard or quality of services or items traded.

Members are individually responsible for their own personal tax liabilities and returns. Bristol LETS scheme has no obligations or liability to report to the tax authorities or to collect taxes on their behalf.

9. Disclaimer: No warranty or undertaking as to the value, condition or quality of services or items exchanged is expressed or implied by virtue of the introduction of members to each other. The LETS publishes a list of the resources and services available to members but cannot be held responsible for the actual goods and services offered. Members must therefore ascertain for themselves the quality of goods and services on offer. Neither the Management Committee nor the Administrators can be responsible for any member acting outside the law. 9. Disclaimer: No warranty or undertaking as to the value, condition or quality of services or items exchanged is expressed or implied by virtue of the introduction of members to each other. The LETS publishes a list of the resources and services available to members but cannot be held responsible for the actual goods and services offered. Members must therefore ascertain for themselves the quality of goods and services on offer. Neither the Management Committee nor the Administrators can be responsible for any member acting outside the law.
All accounts start at zero. Members are not obliged to be in receipt of any credit before issuing another member with credit from their account, subject to any limit that may be set by the Core Group from time to time.
Payments: Members give or receive from each other credit in the accepted LETS units, called Ideals, which is recorded via the Bristol LETS website. Only the account holder can authorize the transfer of units from his/her account to that of another.
10. Mutual Credit: The wealth of the LETS is generated by the activity of its members. All accounts start at zero, subject to any initial adjustments in regard to fees, as referred to in section 6. Members may give or receive from each other credit in the local unit of account, called _____, which are considered equivalent in value to sterling. Members are not obliged to be in receipt of any credit before issuing another member with credit from their account, subject to any group or individual limits that may be set by the management group as a result of "overspend", which is referred to as being "in commitment". 10. Mutual Credit: The wealth of the LETS is generated by the activity of its members. All accounts start at zero, subject to any initial adjustments in regard to fees, as referred to in section 6. Members may give or receive from each other credit in the local unit of account, called Ideals, which are considered equivalent in value to sterling. Members are not obliged to be in receipt of any credit before issuing another member with credit from their account, subject to any group or individual limits that may be set by the management group as a result of "overspend", which is referred to as being "in commitment".

No member is obliged to accept any particular invitation to trade, or to engage in any transaction whatsoever with other members. Rates: The standard work rate is 5 Ideals per hour, although higher or lower rates may be negotiated. Members may engage in any transaction entirely in Ideals, or on a part cash basis. Terms and trading rates must be clearly agreed by both parties before a trade is commenced. Note: only Ideals are recorded on Bristol LETS.

 

11. Trading: Members are not obliged to accept any particular invitation to trade, or to engage in any transaction whatsoever with other members. When members wish to trade on the basis of equal hourly value, the recommended rate is TEN units of currency per hour, but the rates for any particular trade are negotiable, and members are advised to agree terms with others members prior to trading, in order to avoid any misunderstandings arising. 11. Trading: Members are not obliged to accept any particular invitation to trade, or to engage in any transaction whatsoever with other members. When members wish to trade on the basis of equal hourly value, the recommended rate is equivalent to the current "living wage" but the rates for any particular trade are negotiable, and members are advised to agree terms with others members prior to trading, in order to avoid any misunderstandings arising.
  12. Authorisation: Only the account holder can authorize the transfer of C-C from their account to that of another. Members may either carry out their own transactions online or submit signed cheques or trading records to the administrators to record them centrally, if there are resources available to provide this service. Vouchers or printed currency notes may also issued to facilitate trading by being withdrawn as "cash" from members' accounts, or issued as exchange for sterling, and paid back into a members account by an administrator. Members may appoint a "buddy" to act on their behalf or assist them in managing their account, and should advise the Administrators of the arrangement. 12. Authorisation: With the exception of subscriptions or fees in local currency, only the account holder can authorize the transfer of Ideals from their account to that of another. Members may either carry out their own transactions online or submit signed cheques or trading records to the administrators to record them centrally, if there are resources available to provide this service. Alternatively, members may appoint a "buddy" to act on their behalf or assist them in managing their account, and should advise the Administrators of the arrangement.
  13. Trading Records: Members may engage in any transaction entirely in C-C, or on a part sterling, part C-C basis, but only the C-C are recorded in the system. Members are entitled to know the balance and turnover of each other's accounts and this information may be viewed online by members when logged on. Members may avail themselves of the feedback facility provided and may also use information about previous trading to obtain references prior to trading. 13. Trading Records: Members may engage in any transaction entirely in Ideals or on a part sterling basis, but only the Ideals are recorded in the system. Members are entitled to know the balance and turnover of each other's accounts and this information may be viewed online by members when logged on. Members may avail themselves of the feedback facility provided and may also use information about previous trading to obtain references prior to trading.
The Core Group may re-edit or decline to record a trade, an Offer or Want entry, a newsletter or any other text considered inappropriate for legal or other reasons. 14. Delinquent Accounts: the administrators may decline to record, or may reverse on behalf of a member, a transaction carried out in error or considered inappropriate for legal or other reasons. They may also seek explanation or satisfaction from a person whose activity is considered to be contrary to the interests of the membership. They may suspend the member's account whilst investigating the problem, and as a last resort may recommend to the committee removal of the member's account from the system. 14. Delinquent Accounts: the administrators should keep the progress of trading under review, and may decline to record, or reverse on behalf of a member, a transaction carried out in error or considered inappropriate for legal or other reasons. They may put on hold the ability of a member whose account is in serious deficit to make further payments. They may also seek explanation or satisfaction and encourage the member to engage in activities which will bring their account inter a better balance, but as a last resort may inactivate the member's account.

Charges: The Core Group is authorized to charge joining or renewal fees in Ideals and/or Sterling and to levy service charges on members' accounts as the situation requires. Work carried out for Bristol LETS can be paid in Ideals by the agreement of the Core Group. No interest is charged or paid on accounts.

 

 

Meetings: Members are encouraged to observe and comment on the online discussions of the Core Group and attend any General meetings where they have a right to vote. Joint members and Organisational members only have a single vote each.

15. Budgeting: No interest is charged or paid on member balances. The management group may make service charges in local currency, which may be time-based, transaction-based, percentage-based, or a combination of these - the details of which must be made known to members when the fees are taken. Reasonable notice must be given of any change in the fee structure before it is actioned. Members may also opt to donate at any time or tithe into particular Project Funds, personal or other accounts within the system. The Management Committee will maintain an overview of budgeting, to ensure that payments to the Administrators are sustained by fees taken in ____. They may also set up budgets for local Projects in order to stimulate activities which will benefit the community as a whole, and will seek to engage members in the planning of such projects. 15. Budgeting: No interest is charged or paid on member balances. The management group may make service charges in local currency, which may be time-based, transaction-based, percentage-based, or a combination of these - the details of which must be made known to members when the fees are taken. Reasonable notice must be given of any change in the fee structure before it is actioned. Members may also opt to donate at any time or tithe into particular Project Funds, personal or other accounts within the system. The Management Committee will maintain an overview of budgeting, to ensure that payments to the Administrators are sustained by fees taken in Ideals. They may also set up budgets for local Projects in order to stimulate activities which will benefit the community as a whole, and will seek to engage members in the planning of such projects.
  16. Code of Conduct: Members are expected to treat each other with courtesy and consideration at all times (for example, personal phone calls and email messages should be responded to). 16. Code of Conduct: Members are expected to treat each other with courtesy and consideration at all times (for example, personal phone calls and email messages should be responded to).
Disputes and complaints. The Core Group may seek an explanation from a person whose activity or behaviour is causing concern. It may suspend membership and, in the last resort, may remove a member from the scheme on the same grounds. The Core Group also has the right to deny membership to an applicant in exceptional circumstances. Note that the constitution gives members the right to call an extraordinary general meeting or to request mediation when disputes or complaints arise. 17. Disputes: If a dispute arises between members, the aggrieved party should initially seek to resolve the matter with the member/s concerned. If this is unsuccessful they should provide full details to the Administrators who, if not resolved at this stage may, with the agreement of all parties, refer it to a Mediation Group, or if there is none, to the local branch of LETSlink, who will investigate and make recommendations. 17. Disputes: If a dispute arises between members, the aggrieved party should initially seek to resolve the matter with the member/s concerned. If this is unsuccessful they should provide full details to the Core Group who, if not resolved at this stage may, with the agreement of all parties, refer it to a Mediation Group, or if there is none, to the local branch of LETSlink, or LETSlink UK, who will investigate and make recommendations.
Before leaving Bristol LETS, members with a negative balance are encouraged to trade to bring their balance back to zero if they can. They should contact a member of the Core Group if this is difficult to do. 18. Closing Accounts: Anyone wishing to leave the scheme must inform the administrators, and balance their account by donating a positive balance to another account (an individual, organisation or fund) or if they are in commitment by working for another member, or a project, to bring their balance to zero. Alternatively the member may request that their balance be transferred to another LETS group where they have an account. As a last resort a member whose account is in commitment may settle up by an equivalent donation to the scheme in pounds sterling. 18. Closing Accounts: Anyone wishing to leave the scheme must inform the administrators, and balance their account by donating a positive balance to another account (an individual, organisation or fund) or if they are in commitment by working for another member, or a project, to bring their balance to zero. Alternatively the member may request that their balance be transferred to another LETS group where they have an account. As a last resort a member whose account is in commitment may settle up by an equivalent donation to the scheme in pounds sterling.
Membership of Bristol LETS implies acceptance of the conditions of this agreement and the Constitution of Bristol LETS.
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20. Membership of the LETS implies acceptance of the conditions of this agreement, which is based on a standard document for LETS who are members of LETSlink UK. The regional organisation, LETSlink London, aims to encourage mutual support and sharing of good practice amongst all LETS groups in London. This Agreement should be read in conjunction with the Constitution and Guidance Notes for a fuller understanding of the operation of the scheme. 20. Membership of Brstol LETS implies acceptance of the conditions of this agreement. This Agreement should be read in conjunction with the Constitution and Guidance Notes for a fuller understanding of the operation of the scheme.
  Based on draft for a LETS group in 2010, and updated in December 2012

 

 

OK? If you are happy with all this, please fill in the Application Form